Office of Student Activities and Services records

Identity elements

Reference code

Level of description



Office of Student Activities and Services records


  • 1946-2013 (Creation)


34.50 Linear Feet, 23.00 Boxes

Name of creator

Administrative history

The Office of Student Activities and Services at Kansas State University has existed in its current form since 1980 to complement the academic programs of study at K-State and to enhance the overall educational experience of students through exposure to and participation in social, cultural, recreational, and governance programs. Prior to 1980, the office had various names as its role expanding in campus life. Currently, the office oversees campus organizations and services that include Student Governing Association, Student Legal Services, Consumer and Tenant Affairs, and SafeRide.

Content and structure elements

Scope and content

The records of the Office of Student Activities and Services (OSAS) at Kansas State University span from 1946 to 2013. The office oversees student organziations on campus, including the Student Governing Association, and contents relate to the administration of student activities and services by the office, as well as Student Governing Association (SGA) records and information about student organizations.
SGA records include agendas, minutes, election information, and legislation and statutes of the student senate. Agendas include some years between 1998-1999 and 2003-2004. Minutes cover most years between 1946-1947 and 1996-1997. Election information is from 1989-1990 to 1992-1993. Legislation and statutes span from 1967-1968 to 2008-2009. Additional types of materials include reports, fine arts council annual reports, committee documentation, and budget and allocation records from some years between 1995-1996 and 2005-2006.
A small portion of the materials relate to student government efforts to save Nichols Gym between 1975 and 1984, and include correspondence, reports, a petition, flyers, clippings, and materials related to the Nichols Hall art competition. People frequently appearing in the collection include Greg Musil, Larry Weigel, Eric Bransby, and many faculty and administrators at the university.
OSAS records include the office newsletter, "Paper Money Plus," from 1972 to 1992, as well as reports, procedures and guidelines, and budget items from 2006 to 2012. Much of the latter content focuses on fiscal procedures, financial reports, and budget allocations for student organizations.
The largest series of records are student organization registration records, which are in alphabetical order. Included are names of officer, constitutions, bylaws, and similar types of information.

System of arrangement

The materials are generally organized by record type, with some exceptions.

Conditions of access and use elements

Conditions governing access

No access restriction:  All materials are open for research.

Physical access

Technical access

Conditions governing reproduction

The researcher assumes full responsibility for observing all copyright, property, and libel laws as they apply.

Languages of the material

  • English

Scripts of the material

  • Latin

Language and script notes

Finding aids

Acquisition and appraisal elements

Custodial history

Records given by creating office on specified dates in most instances. The final accession (U2014.39) was an accumulation of records that had been in the archives for some time and never accessioned. Accession numbers include U1992.02 (old number UA 295), U1994.16, U1998.10, U2003.18, U2004.20, U2004.26, U2005.15, U2013.03, U2014.27, and U2014.39.

Immediate source of acquisition

Acqusition Source: Office of Student Activities and Services
Acqusition Method: Records transfer.
Acqusition Date: 19920201

Appraisal, destruction and scheduling information

Records document activities of the office, student government, and student organizations, all of which are helpful in better understanding student life at Kansas State University. Most of the records were acquired through regular transfer of records as defined by the records retention schedule.


04/22/1994; 11/02/1998; 06/30/2003; 06/09/2004; 07/15/2004; 07/15/2005; 07/26/2012; 03/10/2014; 07/09/2014; 09/09/2014

Related materials elements

Existence and location of originals

Existence and location of copies

Related archival materials

Related descriptions

General note

Disaster Recovery 2023 note: Box with barcode (A83412041880) was added during the 2023 disaster recovery project and may need review. This box contains Student Senate minutes from 1964-1988.

Specialized notes

  • Citation: [Item title], [item date], Office of Student Activities and Services records, Box [number], Folder [number or title], Morse Department of Special Collections, Kansas State University Libraries.

Alternative identifier(s)

Archon Collection ID


Description control element

Rules or conventions

Describing Archives: A Content Standard

Sources used

Archivist's note

Finding Aid Author: Cliff Hight
Processing Info: University archivist Cliff Hight finished processing this collection in 2015, with help along the way from project assistant James Smith in 2013 and student assistants Kelly Weckman and Abby Kopp in 2014 and 2015.
Publication Date: 2015-04-03

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