Series 1: Administrative Records

Identity elements

Reference code

Level of description



Series 1: Administrative Records


  • 1900-2004 (Creation)


20.75 cubic feet total.
Consisting of 20 Cubic Foot Boxes and 2 Flip Top Boxes (5" Letter).

Content and structure elements

Scope and content

This series contains administrative and related records from the College of Veterinary Medicine from 1855-2004. This series also functions as a catch-all for the material in this collection that didn’t seem to fit well in the other series. The contents of this series are largely handbooks and manuals, proposals and applications, various records, reports, publications, presentation materials, records related to international programs, material pertaining to campus and its buildings, and a films catalogue which describes some of the video materials of this collection (see: Video Materials, CDs, and Tapes).

This series’ handbooks and manuals include the Veterinary Medicine handbook, the Animal Resource Facility Information handbook, faculty handbooks, student handbooks, and the Manual of Poultry Diseases. The proposals and applications include curriculum proposals, grant applications, construction proposals, long term plans, and development plans.

Records in this series include financial records, record and notebooks, records for specific groups, reports, data and statistics, minutes, correspondence, awards and related documents, publications, presentation information, international program material, and campus and building information. The financial records contain material like account books, budget books, budget justification, and fundraiser information. Veterinary Medicine record books and notebooks can be found in this series, as well as lab records, Developmental Council records, Student Chapter of the American Veterinary Medical Association records, Administrative council records, Dean of Academic Administration records, and Instructional Technology Center records. Similarly, this series contains reports like project reports, accreditation reports, Veterinary Medicine Annual Reports and Audit Reports, Veterinary Medicine growth and development reports, reports of research, reports of programs, reports of experiments, Veterinary Medical Licensing Program reports, Clinic Reports, meeting reports, the New York Women’s League for Animals annual report, reports on Academic Success, self-studies of departments, self-evaluation of programs, and environmental assessments of campus.The data and statistics featured in this series relate to studies pertaining to the College of Veterinary Medicine, like historical statistics of the US, student stress data, Veterinary Medicine admissions data, graduate lists and alumni information, a Kansas State University fact book, History of the Kansas State Agricultural College, Veterinary Medicine history, Comparative Data Summaries, and statistics about animals who have been medical patients.

Minutes found in this series include faculty meeting minutes, faculty council minutes, conference minutes, and administrative council minutes. Correspondence in this series largely pertains to treatment, student jobs, and other universities. The material related to awards and similar documents includes lists of award recipients and nominees, committee information (especially for the Distinguished Service in the Field of Veterinary Medicine Award), certificates, oaths, bylaws, plaques, and the constitution of Veterinary Medicine. This series’ publications include newsletters, newspapers, journal prints, pamphlets, brochures, booklets, reprints (especially faculty reprints), bulletins, speeches, and dissertations. The presentation-related material includes programs, transcripts, publications, and other information related to conferences, lectures, and seminars. The international programs mentioned in this series are the Agency for International Development, the International Agricultural Programs, and Ahmadu Bello University, all of which have to do with the KSU College of Veterinary Medicine’s interaction with Nigeria. Lastly, this series contains information pertaining to campus and its buildings, like diagrams, plans, records of changes to buildings, information on construction, grants, and images.

System of arrangement

Conditions of access and use elements

Conditions governing access

Physical access

Technical access

Conditions governing reproduction

Languages of the material

    Scripts of the material

      Language and script notes

      Finding aids

      Acquisition and appraisal elements

      Custodial history

      Immediate source of acquisition

      Appraisal, destruction and scheduling information


      Related materials elements

      Existence and location of originals

      Existence and location of copies

      Related archival materials

      Related descriptions

      Specialized notes

      Alternative identifier(s)

      Description control element

      Rules or conventions

      Sources used

      Access points

      Subject access points

      Place access points

      Name access points

      Genre access points

      Accession area